Better Staff Recruitment are seeking an Experienced Administrator for their client located in Hither Green London SE13.

The position is offered on a permanent full-time basis, of which the first six months will be a probationary period.

Hours:  8.00 am – 5.00 pm – Monday to Friday

Job Role:

The successful candidate will be the first point of contact for visitors and callers and assist/carry out with a wide range of administrative tasks as identified by the Office Manager.

Main Duties

Telephone System/IT

• Operate main telephone system: transferring to correct department/person. take messages and pass on via email.
• Listen to voicemail messages to main office number and re directed appropriately.
• Report telephone equipment and line faults.
• Review and update on a regular basis the staff contact, and telephone extension lists.
• Report on IT issues and faults to service providers.

Reception

• Greet and welcome visitors to the Offices.
• Check and sign for deliveries, before informing the relevant member of staff of their arrival.
• Book couriers for tenders/contracts on behalf of members of staff.
• Monitor and ensure that the reception area is kept tidy.

Post and Couriers

• Process and deliver internal and external mail daily.
• Book couriers for tenders/contracts on behalf of members of staff.

Process Orders

• Order Office supplies and Refreshments
• Book scaffold licenses and permits include raising orders to suit.

General Administrative Works

• Assist with ISO procedures and audits, PQQs and H&S accreditations.

• Provide administrative and other adhoc support to the Office Manager.

 Candidate Profile

• At least 3 years’ working within an office environment and ‘front of house’ experience.
• Have excellent verbal communication skills
• Computer literate, with keyboard skills (Microsoft Word/Excel) combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets).
• Be able to take notes and telephone numbers down correctly and pass on messages.
• Good Customer Service Skills
• Familiarity with the use of office equipment i.e. PCs, photocopiers, franking machine, laminators etc.
• Good writing/note taking skills
• Good interpersonal skills
• Ability to work on your own initiative and take responsibility where necessary and to work as part of a team.
• Smart and business-like appearance.